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William Pattison 's Blog

Feds Destroying Public Records by Thousands
by William Pattison | 2011/09/14 |

   Did your mom throw away your comic books that included Amazing Stories 15 or Detective Comics' original run?   Then you know what it's like to have lost a valuable resource;  one that should have been there for you when needed, and is simply gone.

   Researchers know this feeling all too well.  In ancient times the Library at Alexandria was lost.  During the American Civil War, State buildings were burned to the ground.  In recent years, New Orleans lost county deed records to Katrina and lack of foresight to back them up.  

 

William Pattison 's Blog ::

   I recall the first time I went to research title in Oakland at the Alameda County Recorders Office.  Upon seeing the illegible state of some microfilm, I asked if it was possible to review the original book records somewhere, only to be told that the books were all cross shredded after being scanned to microfilm many years ago.   The look on my face was one of sheer horror.  Tax-payer assets destroyed following a low-res black and white imaging?  Really?  Yep, really.

   The current federal round of records being destroyed at the federal archives is nigh tantamount to such horrors as nature and enemy nations have inflicted upon us.  Again, in this case, we do it to ourselves.  Old federal court case files are being digitally scanned;  not all the documents, filings, and pages, but a select few.  The rest is being tossed in the trash.  Well, shredded first to comply with privacy laws, then taken for recycling at the authorized facility of the winning bidder.

   The reason for this is to save taxpayers money.  Yep, burning libraries, razing parks and tearing down monuments has the same effect:  fewer things to upkeep and maintain, but nobody's recommending that as an option.  

   In many instances, private nonprofit agencies have stepped in to save and preserve records.  In my home town, the local historical society and museum have opted to preserve the old tax / assessors rolls on the original microfilm for the pre-1979 years, all the way back to 1856.  They have limited archive hours a few days a week, but this is better than no access at all.

  Would nobody step forward and do this for the People of America?  Not even our enemies? 

  Lack of foresight, even when looking back on history, is a serious flaw in our national character.  This sort of myopic decision making is tantamount to book burning, and during recession times the number of new, private sector jobs that could have been created is simply another lost opportunity in the annals of history to be filed, forgotten and shredded again some day.




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570 words | 2314 views | 3 comments | log in or register to post a comment


"Scanned" and filmed Fee Books & Lot Books

Twenty years ago there was a certain Title Insurer in Alameda County that still had the original back plant lot books of a long forgotten local Title Co.These lot books covered a large portion of Alameda county.They where back up and separate from the filmed back plant lot books/Arb Maps/Ranchos....the hand written notes in the page margins were classic,all pages handwritten and totally legible.

So the SOP now is to digitally scan filmed copies (dubiously legible).... of original documents (which no longer exist) ..... just marvelous.

 
by sid bemus | 2011/09/20 | log in or register to post a reply

You are correct, Sir

Indeed.  The scanned pdf files are not "almost" illegible in some areas, but are wholly obscured, especially at the bottom of the index pages.  Santa Clara County has the same problem on many scanned images;  last 3 lines are unreadable by any means.

 Furthermore, the old method that abstractors used of including "marginals" (meaning cross referenced information in the margins on the old books) is often lost in the scanning process, as is the colored (sometimes red) ink used to make such notations.  Data is lost;  data which is valuable.

 

 

 
by William Pattison | 2011/09/20 | log in or register to post a reply

Old records are a problem too.

Those "marginals" are illegal to do. What right does anyone have to make marks on official government record books?  When I was a Deputy Register of Deeds, we added a page at the back of the book for such marks, but if we ever caught anyone using anything other than a pencil in the record room or making marks on anything but that last page, they would be kicked out for the day or longer.

I agree that some of the scanning regulations are pretty poor for permanent records.  Many only require a 200 dpi scan which I think it should be 300 dpi or more for the original scan.  Especially if you are shrinking legal size documents to fit into letter sized books.  I also blame the mortgage companies who use smaller and smaller print in an attempt to keep the number of pages down on their recordings and also fooling with smaller margins for the same purpose.  They need to stick to the standards many recording offices are now insisting on.

I will say though that some of the old books in paper can be a pain too.  Too much handling by abstracrors over the years have missing corners from too many dogears done to the books.  Filed maps that have been repeatedly folded over are now comining apart at those fold lines and are held together with scotch tape.  Old photostated pages in reverse print are fading and you can't read the legal descriptions without a magnifying glass and a good old guess as to what they wanted it to be.  you sort of hope the next newer deed in the chain was the same legal because you can't really be sure looking at this one.  And before there were typewritters and photocopy machines, you had to hope you had clerks with good handwritting skills, because it can be hard to read some of their old cursive handwriting in today's quick block printing world.

 
by Jeffrey Land | 2011/12/12 | log in or register to post a reply
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