Ditto with Robert's idea. We are now half way through imaging all our searches and documents. It cuts down on keeping large file cabinets and lost papers. Combined and linked to a database you also can have easy access to the file and attach them to e-mails for when that very special company loses the search you faxed over for the 8th or 9th time, save on those long distance bills for your fax machine. After you get to a certain file size you can then write them onto a DVD for storage. Keep a copy in your office and a copy at home or in a safety deposit box. We have a removable hard-drive on our server and switch it out every morning after the previous night's back-up and take it home. Just make sure you back-up your computer as often as possible and keep a hard version of the back-up just in case the unthinkable happens (crash). Yes various methods cost more than others, but compare it to the cost of trying to rebuild your business or database on your computer. In Missouri the cost of documents runs from $1 to $3 and we keep our searches and documents for, yes count them 1 2 3 4 5 6 7, 7 years. Each state is different on the length time you should keep them. Good luck, Jay

to post a reply: login - or - register