Great observation! Starting with a search of your own files and history is definitely a smart approach—it can significantly reduce processing time, document costs, and improve turnaround time. Having a previous search report or chain of title at hand offers a valuable head start.
The tricky part, as you mentioned, is leveraging the past report effectively while ensuring accuracy. Here’s what works best for many professionals:
Two-Screen Methodology: Use one screen to review the past search report and another to input or cross-verify details into the new search. This parallel comparison ensures you don't miss any details while maintaining speed.
Validate Critical Data: Even with past reports, always re-validate key components like owner names, liens, judgments, and any updates in UCC or tax filings. This ensures accuracy despite relying on historical data.
Digital Search Tools: Utilizing advanced title search tools or platforms can help merge historical and new data more effectively. Platforms like vcaretitle.com are particularly helpful here, as they streamline the search process and provide a centralized repository for past orders and documents.
Document Cross-Referencing: Instead of solely relying on the past report, cross-reference recorded documents like deeds or mortgages to confirm continuity in the chain of title.
Audit the Final Product: Before closing the search, a quick audit ensures that all relevant information has been updated and no discrepancies exist.
At vcaretitle.com, we’ve perfected these practices to provide seamless and accurate search results. Whether you’re leveraging past reports or starting fresh, our system ensures efficiency and accuracy every step of the way.
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